You take great strides to ensure your business is secure. You use individual passwords at each employee’s workstation, which are required to access shared files. Your servers are encrypted, and you’ve spoken at length with your IT department about protecting the most sensitive information that your company retains.
Then you send that data to your printer.
Research shows that 90 percent of companies have had security breaches linked to printing. Most printers and MFPs capture and save images of your documents, making them potential security targets if left unsecured. All of your business documents—everything from client contracts to proprietary data—are at risk if you fail to secure your company’s imaging devices.
According to Bret Davies, General Manager Toshiba Australia and New Zealand, Toshiba Electronic Imaging Division, “Toshiba has recognised that staff are more environmentally conscious, but with productivity pressures, need to be able to print quickly and effortlessly without the need to be away from their desks for too long. Combining the erasable printing technology into one device makes this unique technology more accessible to businesses and gives users time saving benefits, particularly in smaller offices that often have space constraints.”
By combining the technology with a standard monochrome multi-function printer, users have the option to print on reusable paper and erase the toner from one standalone multifunctional device, which not only saves valuable working time but helps businesses reduce their carbon footprint.
Printing in blue toner, the erasable toner can be used on temporary documents such as e-mails or drafts. When a user has finished with a document, it can then be fed back into the printer where the toner will be removed, allowing the blank paper to be reused again.
Users can connect directly to the printer wherever and whenever they want with Cloud printing functionality. Multi station printing allows users to send print jobs from a computer and retrieve them at any convenient MFP around the business, and mobile printing gives the user flexibility to print directly from their mobile device via the Toshiba e-BRIDGE Print & Capture app or other compatible apps such as AirPrint, Google Cloud Print and Mopria Print Service.
The multifunction printer can handle large jobs effortlessly with speeds of up to 45 monochrome pages per minute (ppm) and up to 35 ppm with the erasable toner.
CONSIDER IMPLEMENTING THE FOLLOWING TIPS TO SECURE YOUR BUSINESS DOCUMENTS.
- Beef up your armour. Check to ensure that your devices aren’t using a public Internet connection. Make sure they are on your private network behind a firewall or router, so that only you and your users have access to them. Check with your IT provider to ensure you are protected.Reset default passwords. Network printers can be accessed remotely with a simple password. One easy way to secure your printer is to change your device’s default password regularly, so that unauthorized individuals can’t access sensitive data. You know the drill—be sure to choose a password that is at least eight characters in length with a unique combination of letters, numbers, and special characters.Secure outputs. Forgetting to pick up prints provides others the opportunity to access sensitive information intentionally or accidentally. Many networked printers include security features that require users to type in a code at the machine before the job is released. This reduces the chances of printouts being left in the tray for anyone to grab.
Keeping your data safe. Ensure you purchase an MFD with SED HDD technology – Toshiba’s unique SED (Self Encrypting Drive) technology employs sophisticated encryption which only allows the MFP it has been installed in to access the data. If removed and connected to another PC or MFP the data cannot be extracted. Instead the encryption key, which is stored on the HDD itself, will be deleted.
Switch to MPS. Managed Print Services (MPS) shifts the management and security of your imaging devices to a trusted managed services partner. With MPS, you can rest assured that all of your devices are secured at all times and that any latent information will be wiped clean when your leases expire or when you decide to upgrade your printing equipment. MPS offers the added benefits of cost and time savings, since your staff will no longer have to worry about securing and maintaining your printing equipment.
Reach out to us to ensure you have safe and secure printing and imaging devices.
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