The Role of Printer Fleet Management in Centralising Control and Improving Efficiency
Even relatively basic innovations can have far-reaching effects. Printers, which don’t appear to be much, have greatly improved the efficiency and output of companies of all kinds. In South Africa alone, you will find over 1500 printing enterprises that collectively employ over 50,000 people.
Given the magnitude of this market, it stands to reason that there are a great many printers available today. Here, the advantages of printer fleet management become apparent. Even businesses with large printer fleets can reap huge rewards from strategic fleet management.
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How Does Printer Fleet Management Work?
Although printers aren’t exactly eye-catching, they do constitute a substantial financial commitment. While looking for methods to save money, many businesses fail to notice that some of their printer expenditures are superfluous.
The goal of printer fleet management is to get the most out of your printers. That way, you can meet the needs of all users while also reducing expenses. You can even increase safety with the help of printer fleet management.
Knowing your present printing setup is the first step towards optimising it, so start by taking stock of your current situation.
Gather all of the printer details you have into a comprehensive inventory first. Keep track of the total number of printers in your company and in each branch. Include characteristics like the printer’s colour or monochrome capabilities, the number of users, and the print capacity in addition to the model, year, and make of each machine.
Get a better grasp of the printing business’s financials. Keeping tabs on the upkeep and consumable costs for every printer is essential. Be sure to keep detailed records of all your spending, whether you own or rent printers. This will help you make the most of your money and resources.
Once you have a thorough understanding of your printing environment, you can start looking for ways to optimise it and make it more efficient. Find and fix obvious inefficiencies and mistakes that have been dragging down processes and cost estimates.
Find Potential Upgrades and Arrange Them In Order of Priority
After you get a good look at the big picture, you can begin to identify the issues. You may find that certain printers have a significantly higher maintenance requirement compared to others. It could be a sign that the staff needs some printer training.
Make sure to include any issue areas you find in the list of things to do. After you have compiled your list, it is time to focus on the most important items by identifying and prioritising them.
The most important things to concentrate on may also be the ones that, once fixed, could yield the most rewards. Conversely, prioritising a major issue that cannot be solved is futile. Issues that appear to be the simplest to fix should probably be given priority.
You need to come up with solutions to your most pressing problems after you’ve prioritised them. Incorporate self-management features into these plans. Local managers should be given some leeway to decide on the best approach to implementation as they know what makes their branches tick and where to shop for the best solutions.
Establish Methods to Evaluate Your Implementation
You will have to put measures in place to monitor your execution. Your fleet of printers should be reported on at least monthly, if not more frequently. Having a record of information to go back to is useful, even if you don’t plan to do something right away after receiving each report.
If you find that one approach to implementation is not delivering the desired results, don’t give up. You might find that the user settings as they are are incorrect, or maybe your usage limits and staff instructions were impractical. To avoid making a hasty assumption while troubleshooting your system, keep all possibilities in mind.
Boost Your Staff’s Potential with Toshiba’s Print Solutions Support
To ensure that your print solutions run as smoothly and affordably as possible, Toshiba knows how important it is to guide your staff properly. Our top priority as print solution experts is ensuring that your staff is equipped to maximise the use of your printer fleet.
Ongoing Support to Maximise Productivity
We advise introducing new printer guidelines gradually and holding frequent induction training sessions for current and new employees. Making sure your staff knows how to use the printer properly will help you save money and get more done in less time.
Always Be One Step Ahead with Updated Guidelines
Updating printer guidelines and processes is a part of our customised support packages, so your team can always rely on the most recent features and abilities. We assure trouble-free transitions and easy integration of new print solutions by staggering new guidelines and offering extensive instruction in advance.
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